BoxHero User Guide
  • BoxHero
  • Getting Started
  • Pricing
  • Video Tutorials
    • PC Demo
    • Mobile Demo
  • Data Center
    • Items
    • Attributes
    • Locations
    • Partners
  • Key Features
    • Inventory Transactions
    • Barcode Printing
    • Barcode Scanning
    • Purchase & Sales
  • Other Features
    • Low Stock Alert
    • Past Quantity
    • Inventory Link
    • Inventory Count
    • Summary
    • Analytics
  • Device Setup
    • Barcode Printer
      • ZEBRA ZD230D
      • ZEBRA ZD421T
      • BIXOLON XD5-40
  • Settings
    • Team
    • Members
    • Notifications
    • Account
  • Integrations
    • Open API
    • Webhook
    • Slack
  • RESOURCES
    • FAQ
    • Contact
    • BoxHero Official
    • BoxHero Blog
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On this page
  • When to Use Locations
  • How to Add Locations
  • Managing Items by Location
  • Item List
  • Group by Location
  • Stock In / Stock Out / Adjust
  • Move Stock
  • Frequently Asked Questions
  • Can I restrict members from viewing certain locations?
  • Can I receive low stock alerts for a specific location?
  • Can I transfer inventory between locations in different teams?
  • What's the difference between a team and a location?
  • Can I manage multiple inventory categories in one account?
  1. Data Center

Locations

"Locations" in BoxHero represent the physical places where your inventory is stored, such as warehouses, stores, or stockrooms. You can easily track and manage stock by location with BoxHero.

Last updated 3 days ago


When to Use Locations

  • When storing the same item in different places

    • Example: Main warehouse, Floor 3 / Shelf B, retail store

  • When tracking the same item by status or condition

    • Example: Ready for sale, defective, refurbished

How to Add Locations

To add and manage your team's locations, go to Data Center > Location.

Managing Items by Location

Item List

You can see the total quantity of each item, as well as how many are stored in each location.

Group by Location

Stock In / Stock Out / Adjust

When performing any of these inventory transactions, you'll need to select a location.

Note: If you only have one location, it will be selected by default — no need to choose it manually.

Move Stock

You can transfer items from one location to another and manage your items across multiple sites.

Note: The "Move" menu is disabled if you only have one location.


Frequently Asked Questions

Can I restrict members from viewing certain locations?

Location-specific user access permissions are not yet available. Currently, all team members can view all locations within a team. If you need to restrict access to certain locations, we recommend creating separate teams for each location.

Can I receive low stock alerts for a specific location?

Can I transfer inventory between locations in different teams?

No, inventory transfers are only possible within the same team. Each team operates independently, so you cannot move inventory between locations belonging to different teams.

What's the difference between a team and a location?

  • A "team" is virtual workspace in BoxHero where all inventory items are managed collectively.

  • A "location" is a specific place within a team (e.g., storage areas, warehouses) where items can be stored or moved.

The standard Business Plan includes up to 3 locations within a single team, with the option to add more locations at an additional cost.

Can I manage multiple inventory categories in one account?

You can use BoxHero's Location feature to manage multiple inventory categories within a single team. For example, you could create two locations—one for hats and another for gloves—within the same team. However, please note that this setup is a workaround and not the recommended approach.

Keep in mind that all inventory within a team is shared, so items from all locations will be visible in the Item List. If you need to manage inventory categories separately or control access to specific locations, we recommend creating separate teams for each category.

If you only have one storage location, using the feature might be a simpler option. You can add a "Location" attribute to track where each item is stored.

When you first set up a team in BoxHero, one location is created by default. Adding locations is only available on the , which includes up to 3 locations. If you need more locations, you can upgrade your plan by going to Settings > Billing.

You can use the filter to organize items by location or other attributes. You can also sort them alphabetically or by stock quantity, either from largest to smallest or vice versa.

Yes! You can receive for specific locations, and each member can set their own notification settings. Please navigate to Other Features > Low Stock Alert.

Attributes
Business Plan
Group by
low stock alerts
Item List
Group by
Stock In / Stock Out / Adjust
Move Stock