Locations
"Locations" in BoxHero represent the physical places where your inventory is stored, such as warehouses, stores, or stockrooms. You can easily track and manage stock by location with BoxHero.
When to Use Locations
When storing the same item in different places
Example: Main warehouse, Floor 3 / Shelf B, retail store
When tracking the same item by status or condition
Example: Ready for sale, defective, refurbished
How to Add Locations
To add and manage your team's locations, go to Data Center > Locations.
When you first set up a team in BoxHero, one location is created by default. Adding locations is only available on the Business Plan, which includes up to 3 locations. If you need more locations, you can upgrade your plan by going to Settings > Billing.
Managing Items by Location
Item List
You can see the total quantity of each item, as well as how many are stored in each location.
Group by Location
You can use the Group by filter to organize items by location or other attributes. You can also sort them alphabetically or by stock quantity, either from largest to smallest or vice versa.
Stock In / Stock Out / Adjust Stock
When performing any of these inventory transactions, you'll need to select a location.
Move Stock
You can transfer items from one location to another and manage your items across multiple sites.
Frequently Asked Questions
Can I restrict members from viewing certain locations?
Location-specific user access permissions are not yet available. Currently, all team members can view all locations within a team. If you need to restrict access to certain locations, we recommend creating separate teams for each location.
Can I receive low stock alerts for a specific location?
Yes! You can receive low stock alerts for specific locations, and each member can set their own notification settings. Please navigate to Other Features > Low Stock Alerts.
Can I transfer inventory between locations in different teams?
No, inventory transfers are only possible within the same team. Each team operates independently, so you cannot move inventory between locations belonging to different teams.
What's the difference between a team and a location?
A "team" is virtual workspace in BoxHero where all inventory items are managed collectively.
A "location" is a specific place within a team (e.g., storage areas, warehouses) where items can be stored or moved.
The standard Business Plan includes up to 3 locations within a single team, with the option to add more locations at an additional cost.
Can I manage multiple inventory categories in one account?
You can use BoxHero's Locations feature to manage multiple inventory categories within a single team. For example, you could create two locations—one for hats and another for gloves—within the same team. However, please note that this setup is a workaround and not the recommended approach.
Keep in mind that all inventory within a team is shared, so items from all locations will be visible in the Item List. If you need to manage inventory categories separately or control access to specific locations, we recommend creating separate teams for each category.
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